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Cancer Surveillance – Cancer Registrar

Category: Cancer Surveillance

Choosing the RIGHT Metrics for Dashboards

Dashboards are effective tools to communicate data, but they can also be misleading or confusing if the wrong metrics are used. So, how do you choose the right metrics or indicators?

Here is a short article with 6 steps to help you get started. Click HERE.

Strategies to Lower Cancer Risk

One of the biggest challenges faced with conducting cancer prevention events is establishing a knowledge base and understanding with the participants. To create a healthier population, or to educate the community in such a way that they take a proactive step to living a healthier life, it is important to develop common-sense strategies that the community understands. It’s important to teach them about sun exposure and skin cancer risk, but equally important to teach them about other risk reduction strategies, such as exercise for busy moms or simple, cost effective food preparation.

There are no guidelines or limitations to the type of strategies you can develop. What is important is that you understand your communities unique needs and lifestyle norms so you can tailor the strategy to what is happening right where you live. Some research notes that lack of “real-world” resources or education that is focused on the population are barriers to delivering an effective program.

In this article methods to create population-specific strategies are discussed. Share this with your cancer committee, community outreach coordinators or other individuals who will help you plan your events.

To read the Oncology Nursing Society (ONS) article click here.

Cancer Treatment & Survivor Statistics 2022

The number of cancer survivors is growing in the USA as a result of combined effects of a growing and aging population as well as advances in early detection and treatment. The American Cancer Society collaborates with the National Cancer Institute to estimate cancer prevalence in the US for the most common cancers. In the 2022 report statistics on contemporary treatment patterns and survival as well as issues related to survivorship and the COVID-19 pandemic are discussed. Then, for the first time, treatment data by race/ethnicity for a selected set of cancers (female breast, colon, rectum, lung and uterus) are also presented.

Information in this report can be very useful for cancer registrars and administrators for statistical comparison or to understand the unique characteristics of the population in your region.

Download the report here and share with your colleagues!

2023 Updates to ICD-O-3

8/22/2022 – NAACCR has released the 2023 updates to the ICD-O-3 histology and behavior codes. All Registrars, regardless of which type of facility, should become familiarw with the proposed changes and guidelines and coordinate with your software vendor updates to their software and edits metafiles.

To download the files (at no charge), click here ICD O 3 Coding Updates – NAACCR. Updates are available in PDF and Excel file formats. Code lists are available in numeric and alpha tables. Also available is an annotated histology list with descriptions. Be sure to read the Coding Guidelines document for the summary of changes and how updates will be implemented and the rationale for doing so.

Registries & Cervical Screening

Cervical cancer screening helps to detect early disease and saves lives! And yet, according to the CDC, over 13,000 women are diagnosed each year and over 4,000 will die from their disease. About half the women who are diagnosed with cervical cancer never received screening.

The CDC launched a study to look into cervical cancer screening. Cancer Registries in Michigan, New Jersey and Louisiana participated in the study to identify women who were 21 years of age or older and diagnosed with cervical cancer. Patients were surveyed about whether they were screened or not, and if not, the reasons why. Household income, health insurance, race and ethnicity were also collected.

The study determined that of the women who participated, over 60% of them had not undergone screening for early detection. At the top of the list of reasons were that the women were not aware of the risk factors, understand test procedures or results, or did not have insurance benefits to pay for testing.

The study analysis included a lot of other valuable information as well that can be used by cancer centers and programs to develop cervical cancer screening and community outreach programs. To read the entire article on the CDC website, click here.

Cancer A to Z

There are over 300 different types of cancer. A cancer registrar is specially trained in how to correctly gather the data from the medical record and to code and classify it for research and strategic planning. From time to time they will come across a type of cancer they may not be as familiar with as compared to cancers like lung, colon, prostate, breast, etc. Having a resource like this one published by the National Cancer Institute (NCI) is very helpful.

When is CLL in Remission?

When is chronic lymphocytic leukemia (CLL) in remission? What does it mean when the medical record states the CLL patient has a complete or partial remission? All great questions often heard around the table when cancer registrars get together.

CLL is the most common type of leukemia in the United States in American adults. Over 175,000 men and women are currently living with CLL, and many of them with a good quality of life. While a cure is not yet available there are a wide-range of effective treatments available today. For patients with slow-growing disease or who are in clinical remission, they may not even require active therapy. Of course, Cancer Registrars will be looking for all of this information and coding it appropriately in the case abstract.

Standard treatment for CLL is chemotherapy and radiation. However, newer treatments are being tested and made available to patients to help them achieve partial and complete remission for longer and longer periods of time. Newer therapies include:

  • Immunotherapy:
    • Drugs that work with the body’s immune system to attack the cancer cells similar to how it attacks other diseases.
  • Chemotherapy:
    • Treatment regiments combined with stem cell transplant are being used to kill the cancerous cells in the body and are then replaced with healthy cells via a stem cell transplant.
  • Targeted Drugs:
    • These new medications attack specific substances that help the cancer cells to grow and multiply and leave the healthy, non-malignant cells alone.

There are two types CLL remission which we will describe below:

  • Complete:
    • If the patient’s blood tests no longer show the presence of CLL and they do not have any symptoms, such as swelling in the lymph nodes or spleen, then CLL is considered to be in complete remission.
  • Partial:
    • If the patient is symptom-free (i.e., no swelling in lymph nodes) but there is still a small amount of CLL detected in their blood tests, then they are considered to be in partial remission.

Laboratory tests are an important part of the medical record that the Cancer Registrar must review. For CLL you should look at the following:

  • Blood Testing
    • Diagnosing CLL usually starts with a routine blood test called complete blood count, or CBC. A CBC measures a number of different types of cells in the sample. For example, a patient may have CLL if the blood contains too many white blood cells, or WBCs. The CBC also measures red blood cells (RBCs) and platelets. Low levels of RBCs is called anemia and low platelet count is called thrombocytopenia.
  • Flow Cytometry and Cytochemistry
    • For these tests chemicals or dyes may be applied to the blood sample in the laboratory to provide information about the type and subtype of leukemia. CLL has distinctive markers, called cell surface proteins, on the outside of the cell. The pattern of these markers is called immunophenotype and is used to distinguish CLL from other types of leukemia that also involve lymphocytes. Flow cytometry, also called immunophenotyping, is the most important test used to confirm a diagnosis of CLL.
  • Genomic and Molecular Testing
    • These tests look for specific genes, proteins, chromosome changes or other factors unique to leukemia. Because CLL cells divide very slowly, looking at chromosomes is often less useful than tests that find specific genetic mutations or changes. Fluorescence in situ hybridization (or FISH) assays and other genetic tests, such as polymerase chain reaction, are used to find genetic mutations. Some of the genetic changes that are found in CLL include (but are not limited to):
      • Deletion of the long arm of chromosome 13 [del(13q)], which is found in about half of all CLL patients,
      • An extra copy of chromosome 12 (trisomy 12),
      • del(11q),
      • del(17p),
      • NOTCH1 mutations,
      • SF3B1 mutations,
      • TP53 abnormalities,
      • MYD88 mutations, and
      • IGVH, which may be important whether it is changed or unchanged.
    • Genomic and molecular testing can be used to determine how quickly the disease will progress and to identify treatment therapies and options. For example, if a patient has del(17p) genetic mutation then they are more likely to have a leukemia that is difficult to treat and some may work better than others.
  • Imaging
    • It is common for CLL to be found in many different parts of the body, even if diagnosed early. Imaging tests are rarely used to diagnose CLL but they may be used before treatment is given to identify areas of involvement or to determine how well CLL is responding to treatment.
  • Bone Marrow Aspiration and Biopsy
    • Bone marrow biopsy is also not generally used to diagnose CLL, but it may be done before treatment starts. It is useful to help determine the prognosis or a patient’s chance of recovery.

CLL can be in remission for many years, but there is always a chance it could come back. It is not uncommon for a physician to recommend a “watch and wait” form of long-term surveillance. This is why it is so important for the Cancer Registrar to understand the disease process and to gather accurate and complete follow-up and cancer status information throughout the patient’s lifetime.

Cancer Registrar’s should consult the SEER hematologic coding and abstracting resources to determine other steps or actions taken during the case abstraction process, whether they are in a SEER-designated State or not.

Disclaimer – this article is not used to determine coding or abstracting standrds! Rather it is an informational guide to help the Registrar understand what they may find in the medical record. For coding or abstracting standards please refer to your apppropriate manuals.