Tag: Cancer Registrar

What Are Cancer Statistics?

Cancer Registrars collect and analyze data to tell a story about the latest trends in their facility, region, state or nationally. Understanding how the statistics are derived and calculated, especially if you are going to compare your hospital with another program, state or national benchmark is very important.

SEER (Surveillance, Epidemiology and End Results) has made available a series of online videos called Did You Know? The video’s highlight key topics and trends and are helpful in understanding cancer-related statistics.

Here is one of these videos, titled “Cancer Statistics.”

Cancer Statistics | Did You Know? | Surveillance, Epidemiology and End Results (SEER)

When is CLL in Remission?

When is chronic lymphocytic leukemia (CLL) in remission? What does it mean when the medical record states the CLL patient has a complete or partial remission? All great questions often heard around the table when cancer registrars get together.

CLL is the most common type of leukemia in the United States in American adults. Over 175,000 men and women are currently living with CLL, and many of them with a good quality of life. While a cure is not yet available there are a wide-range of effective treatments available today. For patients with slow-growing disease or who are in clinical remission, they may not even require active therapy. Of course, Cancer Registrars will be looking for all of this information and coding it appropriately in the case abstract.

Standard treatment for CLL is chemotherapy and radiation. However, newer treatments are being tested and made available to patients to help them achieve partial and complete remission for longer and longer periods of time. Newer therapies include:

  • Immunotherapy:
    • Drugs that work with the body’s immune system to attack the cancer cells similar to how it attacks other diseases.
  • Chemotherapy:
    • Treatment regiments combined with stem cell transplant are being used to kill the cancerous cells in the body and are then replaced with healthy cells via a stem cell transplant.
  • Targeted Drugs:
    • These new medications attack specific substances that help the cancer cells to grow and multiply and leave the healthy, non-malignant cells alone.

There are two types CLL remission which we will describe below:

  • Complete:
    • If the patient’s blood tests no longer show the presence of CLL and they do not have any symptoms, such as swelling in the lymph nodes or spleen, then CLL is considered to be in complete remission.
  • Partial:
    • If the patient is symptom-free (i.e., no swelling in lymph nodes) but there is still a small amount of CLL detected in their blood tests, then they are considered to be in partial remission.

Laboratory tests are an important part of the medical record that the Cancer Registrar must review. For CLL you should look at the following:

  • Blood Testing
    • Diagnosing CLL usually starts with a routine blood test called complete blood count, or CBC. A CBC measures a number of different types of cells in the sample. For example, a patient may have CLL if the blood contains too many white blood cells, or WBCs. The CBC also measures red blood cells (RBCs) and platelets. Low levels of RBCs is called anemia and low platelet count is called thrombocytopenia.
  • Flow Cytometry and Cytochemistry
    • For these tests chemicals or dyes may be applied to the blood sample in the laboratory to provide information about the type and subtype of leukemia. CLL has distinctive markers, called cell surface proteins, on the outside of the cell. The pattern of these markers is called immunophenotype and is used to distinguish CLL from other types of leukemia that also involve lymphocytes. Flow cytometry, also called immunophenotyping, is the most important test used to confirm a diagnosis of CLL.
  • Genomic and Molecular Testing
    • These tests look for specific genes, proteins, chromosome changes or other factors unique to leukemia. Because CLL cells divide very slowly, looking at chromosomes is often less useful than tests that find specific genetic mutations or changes. Fluorescence in situ hybridization (or FISH) assays and other genetic tests, such as polymerase chain reaction, are used to find genetic mutations. Some of the genetic changes that are found in CLL include (but are not limited to):
      • Deletion of the long arm of chromosome 13 [del(13q)], which is found in about half of all CLL patients,
      • An extra copy of chromosome 12 (trisomy 12),
      • del(11q),
      • del(17p),
      • NOTCH1 mutations,
      • SF3B1 mutations,
      • TP53 abnormalities,
      • MYD88 mutations, and
      • IGVH, which may be important whether it is changed or unchanged.
    • Genomic and molecular testing can be used to determine how quickly the disease will progress and to identify treatment therapies and options. For example, if a patient has del(17p) genetic mutation then they are more likely to have a leukemia that is difficult to treat and some may work better than others.
  • Imaging
    • It is common for CLL to be found in many different parts of the body, even if diagnosed early. Imaging tests are rarely used to diagnose CLL but they may be used before treatment is given to identify areas of involvement or to determine how well CLL is responding to treatment.
  • Bone Marrow Aspiration and Biopsy
    • Bone marrow biopsy is also not generally used to diagnose CLL, but it may be done before treatment starts. It is useful to help determine the prognosis or a patient’s chance of recovery.

CLL can be in remission for many years, but there is always a chance it could come back. It is not uncommon for a physician to recommend a “watch and wait” form of long-term surveillance. This is why it is so important for the Cancer Registrar to understand the disease process and to gather accurate and complete follow-up and cancer status information throughout the patient’s lifetime.

Cancer Registrar’s should consult the SEER hematologic coding and abstracting resources to determine other steps or actions taken during the case abstraction process, whether they are in a SEER-designated State or not.

Disclaimer – this article is not used to determine coding or abstracting standrds! Rather it is an informational guide to help the Registrar understand what they may find in the medical record. For coding or abstracting standards please refer to your apppropriate manuals.

New Cancer Registry Management Principles and Practice for Hospitals and Central Registries

Today NCRA announced the release of the new 4th Edition, Principles and Practice for Hospitals and Central Registries textbook. This new edition was revised by a volunteer team of cancer registry professionals representing various standard-setting agencies and groups from the cancer surveillance community in North America. The 4th edition is now for sale in the NCRA Store and NCRA members ma purchase at a discounted rate. An e-version of the book is also available.

The textbook contains a history of cancer registration, discussion on the roles of key organizations, description of the cancer data collection process, and details the flow of data from hospitals to the state, national and federal agencies. It is divided into four sections:

  • Cancer Registry,
  • Data Collection and Abstraction,
  • Data Aggregation and Quality, and
  • Uses of Cancer Registry Data.

New chapters ave been added and a focus on the cancer patient’s journey has been added to give context and to illustrate how their journey is connected to the data collection and flow.

If you are a new registrar and studying for the CTR exam, make sure you refer to the CTR Exam Handbook before purchasing to make sure you have the correct version of the book in hand for study.

Survivorship in the Era of Immunotherapy

Advances in immunotherapy (IO) have shown promising outcomes for subsets of patients that have been resistant to convention treatment. However, these patients have also experience late physical and psychosocial effects of cancer and its treatment, such as depression, pain or fatigue, which negatively impacts their quality of life.

The Association of Community Cancer Centers (ACCC) has released a two-part webinar / lecture series with supporting resources to address this topic. You can view both videos below or CLICK HERE to access the online resources.

Improving Care Team Communication and Coordination for Immuno-Oncology Survivor
Meeting the Psychosocial and Physical Well-Being Needs of Immuno-Oncology Survivors

NCRA Call for Abstracts Now Open

The National Cancer Registrar’s Association (NCRA) will launch its first hybrid conference April 6-9, 2022 in Washington D.C. with the return of the long-awaited in-person conference plus an option to register for virtual sessions. More info on registration and lodging will be announced later this year.

The window to submit oral presentation and poster abstracts is now open. Deadline to submit is August 27, 2021. All submissions are reviewed by the 2022 Program Comimttee and selected presenters will be notified by November 5, 2021. Registrars are encouraged to submit their topics, best practices and Registry solutions using the following links:

Some suggested topics include:

  • COVID-19 (impact on patients, treatment or survival, data collection or registry operations)
  • Casefinding (tell us about your advanced best practices or information sources)
  • Data Use (high-quality data collection, correlation to epidemiological or quality studies)
  • Abstracting and Coding (best practices or how you have handled problematic situations, visual editing, XRT coding)
  • Treatment and Evidence-Based Guidelines (cytogenetic or molecular genetics and how it impacts abstracting)
  • CoC, NAPBC or NAPRC standards, RCRS implementation, Survivorship Program best practices
  • Data Quality
  • Follow-Up
  • Registry Management and Operations
  • Professional Development
  • Central Cancer Registries

After you have logged into the Abstract Collection Site you will be asked to identify if your topic is for oral presentation or a poster. The 2022 Program Committee makes the final decision on the intended presentation’s format and will ask the presenter(s) for their agreement. Each submission includes a short, descriptive title, three learning objectives, a 150-word description, and a 100-word presenter bio. Oral presentations are being accepted for both plenary (45-60 minutes) and concurrent (30-45 minute) sessions.

CTR Exam Prep Series

The North American Association of Central Cancer Registries (NAACCR) next CTR exam prep series will begin on August 24, 2021.

The program offers online, interactive instruction with live instructors. Eight 2-hour sessions are included at a subscription rate of $195 per person.

Included in the subscription rate is:

  • 8 weekly lectures presented by experienced instructors,
  • Question and answer (Q&A) sessions,
  • Study materials,
  • Weekly online quizzes, and a
  • Timed practical test during the last session.

To subscribe, CLICK HERE.

Her2+ Metastatic Breast Cancer

Her2 is a growth-promoting protein found on the outside of all breast cells. If they have a higher than normal level of Her2 they are called Her2-positive. Her2+ breast cancers tend to grow and spread faster than other breast cancers, but are also more likely to respond to treatment with drugs that target the Her2 protein. Women with newly diagnosed invasive breast cancers should be tested for Her2. According to the American Cancer Society, testing is usually done at the time of the biopsy and is usually tested with either immunohistochemical stains (IHC) or Fluorescent in situ hybridization (FISH).

The National Comprehensive Cancer Network, or NCCN, has released two patient educational videos on Her2+ metastatic breast cancer that we have included for you below. Cancer Registrars may also find these videos to be informative.

Best Practice Series for Cancer Registrars

The National Cancer Registrar’s Association (NCRA) launched a new information series, titled “NCRA Best Practice Guidance Series” in April 2021. As the industry leader in cancer registry salary and workforce research, NCRA has teamed up with partner organizations to identify the needs, launch initiatives and coordinate studies that will promote outcomes. Much of this work has been designed to share national workload and time management data relevant for hospital- and central cancer registry based Registrars.

The NCRA Best Practice Guidance Series is the first of a series NCRA plans to release that will organize and deliver a structured set of information on a variety of cancer registry workforce procedures, management and activities to guide cancer registry operations and staffing needs.

The first resource to be launched in this series, titled “Why Your Staff are Your Top Resource When Considering Outsourcing Services in Support of the Cancer Registry” was released in April, 2021. Additional resources will be released as they become available.

To download the NCRA Best Practice Guidance Series: Why Your Staff Are Your Top Resource When Considering Outsourcing Services in Support of the Cancer Registry, click here to be redirected to the NCRA webpage.

7 Signs Your Cancer Registry is Performing Well

“The cancer registry network is a powerful resource in oncology healthcare. The connections and relationships with members of the cancer care team are a valuable source of knowledge and provide many opportunities for resource-sharing and growth. The cancer registry should never be maintained solely for the purpose of meeting minimum reporting requirements. Instead, it should be a vital part of the facility’s cancer delivery system and be in alignment with the strategic plan and mission.”

To read the rest of this article click here to be redirected to the MRA website. There is free bonus material available too!

What is a Cancer Registrar?

Cancer Registrars are highly trained data management health professionals who collect, classify, and analyze cancer information. Their primary focus in on the cancers diagnosed and/or treated at the facility where they work or with another defined population or subset of patients.

Data collection and management is a complex process that requires extensive training and collaboration with the cancer standard-setting agencies. Each new diagnoses of cancer within the facility is carefully abstracted and data coded and classified according to multiple standards and guidelines. From the date of diagnoses, and for the remainder of the patient’s life, data is collected and used to determine if the diagnostic and treatment methods used by providers is effective and survival rates.

The cancer registrar’s work goes far beyond keeping the data (i.e., curation) accurate and complete. They also work closely with physicians, advanced practice providers, allied health professionals, administrators, clinical researchers and other members of a facility’s leadership teams to provide data and support for the cancer program. They collaborate and support the conduct of cancer-related quality studies and improvements, evaluation of the facility’s concordance with evidence-based medicine and guidelines and are required members of the facility’s Cancer Committee and other selected workgroups.

As a curator, the cancer registrar is also accountable for monitoring and overseeing the data collection process and discovering opportunities for cancer program improvements, staying current with the cancer-directed and relevant practices in medicine, publications, webinars and community needs.

Ongoing professional education is critical to the Cancer Registrar’s long term success. Clinical and scientific information is changing at a rapid pace and the Registrar must be self-motivated and committed to continuing education. By seeking out and participating in a broad range of continuing education activities, the Cancer Registrar expands their skill sets and ensures that they are a value-added member of the collaborative cancer team.


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